how to get a death certificate in Indiana

How to Get a Death Certificate in Indiana: Everything You Need to Know

Everything you need to know about accessing death records in Indiana. All the information you need to submit your request, plus who can access an Indiana death certificate, the cost, and how to get started.

What are Death Certificates (and Why is it Important to Get an Indiana Death Certificate)?

Indiana death certificates are legal documents, issued by the Indiana Department of Health, that record the date, location, and cause of a person’s death that occurred within Indiana.

In Indiana, death certificates are completed by a physician or coroner, and the funeral director.

Indiana law requires all deaths that occur within the state be registered via a death certificate within 3 days of the death.

Even though families and estate representatives typically require multiple copies of a loved one’s death certificate to manage their estate, you won’t automatically receive copies, and need to ask.

Most often, you can request death certificates from the funeral director. It’s prudent to request up to 10 copies when someone passes in order to close accounts and wrap up their estate.

If you need additional death certificates, or didn’t receive copies from the funeral director, you can request them via the vital records office.

Vital Records Offices in Indiana

Indiana’s Department of Health is in charge of vital records in Indiana.

Indiana has been filing death certificates for those who passed away in the state since 1900.

The Indiana Department of Health issues certified copies of Indiana death certificates, as well as birth, marriage, and divorce certificates.

You can only get a vital record in Indiana for an event that occurred in Indiana.

In other words, you can only get an Indiana death certificate for a person who died in Indiana. If they were an Indiana resident, but passed away out-of-state, you won’t be able to get a death certificate from Indiana.

How to Get a Death Certificate in Indiana?

Indiana death certificates can be ordered by mail, by phone, or online using the approved third-party provider.

How to Get an Indiana Death Certificate by Mail

To order a death certificate by mail in Indiana, print and fill out the application form, and mail it (along with the fee or payment information) to:

Indiana State Department of Health
Vital Records Division
2 North Meridian Street
Indianapolis, IN 46204

The application form is available from Indiana Department of Health.

The cost is $8 for one copy, plus $4 for each additional copy. Payment for mail-in applications can be made by check or money order made payable to the Indiana Department of Health. Cash is not accepted.

How to Get an Indiana Death Certificate Over the Phone

To order a death certificate by phone in Indiana, call (toll free) (866) 601-0891. This number is operated by VitalChek, a third-party provider, and is available 24/7.

For phone orders, you can pay via credit card.

How to Get an Indiana Death Certificate In Person

Indiana doesn’t offer in-person ordering at the state vital records office.

However, you may be able to order the death certificate through the local health department of the county in which the death occurred. You can find a list of health departments here.

How to Order an Indiana Death Certificate Online

To order an Indiana death certificate online, you need to go through VitalCheck, the same company that offers order by phone.

VitalCheck accepts major credit cards for payment, and also offers expedited shipping through UPS.

However, ordering through VitalCheck is more expensive due to an additional $12.95 service fee.

Information Required to Obtain a Death Certificate in Indiana

To get a copy of an existing death certificate, you need to:

  • Provide enough relevant information about the deceased to ensure the state is able to locate relevant death records.
  • Demonstrate you have a right to access access the death certificate.
  • Meet Indiana ID requirements for applicants.

Information Required to Request a Death Certificate in Indiana

To order death records in Indiana, you need to provide information about the deceased to help the Department of Health find the death record you need.

In Indiana, the following information is required to receive a certified copy of a death certificate:

  • Name of deceased at the time of death
  • Date of birth and date of death
  • First, middle, and last name of the deceased
  • Names of deceased’s parents
  • City and county of death

The application form will also ask your personal and contact information, plus your relationship to the deceased.

Qualifications: Who Can Order a Death Certificate in Indiana

In addition to providing information about the deceased, you’ll need to demonstrate you have a right to access the death certificate.

According to Indiana law, death certificates have “restricted access” for 100 years after someone has died. Only certain people can access restricted Indiana death records, and documentation is required. These people include adults (18+) who are related to the deceased, and those who have a legal or legitimate interest in the death certificate:

  • Parents
  • Spouse
  • Child or grandchild
  • Grandparents
  • Sibling
  • Aunt or uncle
  • Niece or nephew
  • Genealogy
  • Funeral home/director
  • Legal interest

When requesting an Indiana death certificate, you’ll need to provide your name and relationship to the deceased individual, and may need to provide documentation proving your eligibility to receive the certificate.

You’ll also need to provide an address to which the death certificate should be mailed, and your contact information.

Finally, you need to sign the request.

What ID is Needed to Get Death Certificates in Indiana?

Individuals applying for an Indiana death record need to submit their request along with the appropriate personal identification.

In Indiana, you can submit one piece of primary ID (must be current; expired document will not be accepted), or two pieces of valid secondary ID documents.

Accepted primary ID includes:

  • Current driver’s license with photo (front and back required)
  • US military ID (front and back required)
  • Passport
  • Veteran’s ID
  • Green Mexico consular ID

If the applicant doesn’t have an acceptable form of primary ID, Indiana accepts secondary ID listed types here.

Frequently Asked Questions About Getting an Indiana Death Certificate

How much does an Indiana death record search cost?

Indiana charges $8 for one copy, plus $4 for each additional copy of a death certificate. If you order through VitalChek (phone and online orders), there are additional fees.

Can anyone obtain a copy of a death certificate in Indiana, or only certain individuals?

Indiana law restricts access to vital records, including death certificates. In Indiana, access to death certificate is restricted for 100 years after a person’s death.

This means only certain people (immediate family or estate representatives) can request a copy and you may have to prove your relationship to the deceased.

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